All booking conditions together with any marketing material appearing on

www.dandddancepromotions.co.uk , www.feverdancecompany.com ,OR picked up in hard copy from any of our locations, form part of any contract  for your Dance Weekend with D and D Promotions Ltd (Company) and yourself (You, Your).

1. Making a Booking

1a. A reservation is made once a signed booking agreement form and the required deposits are received by the Company.

1b. Any booking form must be completed in full and signed by the named contact.

1c. Once we have received this  booking form together with the required deposit(s), We will confirm Your place(s) on the Weekend.

1d. The Contract is effective on our written confirmation to you and is governed by     the laws of England & Wales. Both parties agree to submit to the exclusive jurisdiction of the English Courts.

• Cheques should be made payable to D and D Promotions Ltd

• Transfers to account: details given on request

1e. Bookings are accepted at the discretion of the Company. The Company reserves the right to accept or reject any person as a Dance Weekend participant; to  expel any participant from the Dance Weekend; to make changes in the itinerary whenever the Company deems it necessary for the comfort, convenience, or       safety of the participants, and to cancel the Dance Weekend at any time.

 

2. Pricing Policy

2a. The prices given in the marketing material are the cost of the package described.

2b. Full payment is due 8 weeks prior to the Dance Weekend date.

2c. Failure to pay on the due date will incur a £10.00 administration charge.

2d. If any amount is outstanding after 28 days of the due date the Company reserves the right to cancel Your entire booking with no refund or any deposit  paid.

2e. We require 12 weeks’ notice to cancel your booking without charge.  Less than 12 weeks will require full payment.

3. Cancelling your booking

3a. Cancellations are only acceptable in writing (email or post). We accept no responsibility for cancellation charges arising from correspondence delayed or lost in the post.     We require 12 weeks’ notice to cancel Your booking without charge. Any cancellations that have not been acknowledged must be deemed by You as undelivered.

4. Cancellation of your booking by the Company

Provided all monies have been paid we will not cancel your Dance Weekend unless we         are forced to do so either:

4a. Due to unusual and unforeseeable circumstances beyond our control which  could not be avoided even with

all due care having been exercised, or what is usually known as “Force Majeure” (see clause 12)

Or

4b. Because the minimum number of bookings needed to operate the Dance Weekend  has not been reached. In this case participants will be notified of the cancellation as soon as possible.

In the circumstances in this Clause 4, if the Dance Weekend is cancelled all monies paid will be refunded without interest. We will NOT pay any compensation or be liable to refund you any incidental expenses that you may have incurred as     a result of your booking.

5. Alterations to your booking

5a. Circumstances may require some changes to be made at any time to the particulars of your weekend such as, but not limited to, dance instructors, type  of classes offered, meals and outings. Any such changes are held to be of a minor nature and not change the value of the Weekend, and no compensation for  these changes will be offered.

 

6. Insurance

6a. We require that all Customers take out appropriate Dance Weekend insurance that     cover the entirety of their travel and stay.

7. Before making a booking

7a. You should be aware that due to it being a “dance” weekend, participants do run  the risk of injury, and they undertake the dance weekend at their own risk.

7b. The Company shall not be responsible for participants’ actions or for any injury, damage to property or other loss unless caused by the gross negligence of the Company.

7c. Before making a firm booking for the dance weekend, You MUST make certain it is  appropriate to Your physical ability.

7d. You warrant that you are fit and able to participate in this dance weekend.

7e. In addition, pre-existing medical or mental conditions or learning or physical disabilities, whether or not these are controlled by medication or are currently dormant, must be declared before booking. The Company shall not be responsible if any participant is unfit for the Dance Weekend or for any health related problems that occur   during the Dance Weekend.

7f. The Company will not be liable if You sustain any injury during the dance weekend. Any  limitation or exclusion of liability shall not apply in the event of death or personal injury resulting from any liability which cannot be limited or excluded as a matter of law.

 

8. Bookings are accepted on the following understanding:

8a. Your booking is accepted on the understanding that You will abide by the authority of, and co-operates with, the Company, and their agents/representatives, or that of any accommodation owner or manager, or other person in authority.

8b. Signing the booking form signifies the Customers’ agreement to this, and We reserve the right to terminate without notice the weeks arrangements of any Customer who commits any offence or illegal act or whose behaviour is such that it is likely, to cause distress, danger, damage  or annoyance to other customers, employees, property or to any third party, any person found using drugs on the premises will be banned from the hotel and future events.

8c. In all of the cases under Clause 8 We will be under no obligation whatsoever to reimburse the Customer any costs incurred, You are not       entitled to any refund and We reserve the right to claim against You for any damage You may have caused

 

9. Our Services

9a. We promise to ensure that all parts of the Dance Weekend that the Company have agreed to arrange    as part of the Contract will be provided to a reasonable standard and in accordance with these Booking Terms & Conditions.

 

10. Complaints Procedure

10a. Please let us know immediately and we will try   to rectify it at that time. In the case we are not able to do this to your satisfaction a letter detailing the incident should be completed and sent to the Company.

10b. The Company must receive this letter within 21 days of your return.

10c. Complaints will be dealt with in accordance with the procedures of the Company, under which a senior official, within a given timescale, will investigate   the complaint.

 

11. Special Requests

11a. Any special requests made on Your booking form will be noted, and though we do  our upmost to comply with these We cannot guarantee they will be provided but will endeavor to contact you should this be the case, but cannot be guaranteed.

 

12. Force Majeure

12a. This is the term applied to unusual and unforeseeable circumstances that are beyond our control.

12b. Compensation payments do not apply to changes, cancellations or curtailment caused by reason of war, threat of war, riots, civil strife, terrorist activities, industrial disputes, natural or nuclear disaster, fire, adverse weather conditions, floods, Pandemics or similar events. We cannot accept responsibility where the performance or prompt performance of our contract with You are prohibited due to Force Majeure.

 

13. Data Protection

13a. In order to process Your booking and ensure that Your booking arrangements run smoothly, the Company need to use the information You provide such as name, address, any special needs/dietary requirements etc. This information must be  passed on to the relevant suppliers such as accommodation providers etc.

14. Marketing

14a. The Company may use photographs, likenesses or images of participants secured or taken on any of our weekends without charge in all media for bona fide promotional or marketing purposes.

 

15. Severance

15a. The invalidity, illegality, or unenforceability of any provision of these Booking Conditions shall not affect or impair the continuation in force of the remainder  of this Booking Conditions.